George Fox University - Staff and Administrator

Associate Director of Admissions for Systems Jobs at George Fox University - Staff and Administrator

Associate Director of Admissions for Systems Jobs at George Fox University - Staff and Administrator

Sample Associate Director of Admissions for Systems Job Description

Associate Director of Admissions for Systems

Job Purpose

This position is designed to provide ground-level strategic leadership to the Admissions Operations team; managing the communication sequences, operations and databases of the university Admissions Offices in order to enhance recruiting efforts and achieve the enrollment goals of the University. Specifically, this position builds out, innovates and documents streamlined data-in and data-out processes and trains and coaches the Operations team to manage and maintain these processes. There is a heavy focus on building and maintaining the admissions CRM database, with continuous improvement in support of admissions staff needs. There is also a focus on reducing manual data entry and moving as much as possible to data loading and validation to reduce the time spent on these activities and to increase accuracy.

 

Position Summary

This position functions as a front-line technical support person for all admissions; working with the Director of Undergrad Admissions to determine workflow and priorities for the Operations team. This position seeks to reduce office time waste and cost waste in any way possible without sacrificing the "Be Known" promise. It is pivotal to the functions, and therefore the success, of our admissions teams. This requires continual analysis on how the systems most efficiently support all elements of the admissions office and includes complex query building, critical thinking, database set up and management, troubleshooting, granting and removing system access and answering mapping or functionality questions. This role will occasionally work with other offices to answer questions pertaining to data and/or help troubleshoot.

 

Essential Responsibilities

  • Architect all aspects of Admissions Office Operations towards continuous improvement in the support of admissions staff needs.
  • Lead Admissions Operations team and provide strategic oversight.
  • Coordinate staff efforts to effectively and efficiently manage admissions data.
  • Act as a liaison and provide front-line level support between admissions and IT/Data Analytics. Including database access, reporting and systems updates.

 

 

Associated Responsibilities

  • Build, update, organize and oversee documentation of business processes and workflow to ensure consistency in processes.
  • Oversee systems access and data integrity.
  • Supervise Admissions data managers in communication sequence management for admissions teams.

 

 

Assigned Processes

  • Ongoing supervisory duties such as leadership development, monthly meetings with staff, performance evaluation, etc.
  • Manage inter-office data receipt, handoff and workflow
  • Oversee and ensure our daily/weekly/monthly data accuracy checks
  • Build, update and train on query writing for data validation and to support admissions staff functions.
  • Manage our CRM and peoplesoft tables, mapping and functionality.

 

Minimum Qualifications

 

  • Bachelor's Degree Required
  • 1-2 years of experience

 

As a Christ-centered community, George Fox University is an institution that values diversity as an essential dimension of God's design for human communities. In seeking to become a more inclusive community, we especially encourage applications from individuals who can help us achieve our diversity goals. 

 

For Your Personal Well-Being We Offer:

  • A beautiful and peaceful campus environment with areas to walk and coffee shops and restaurants close by
  • A strong Christian vision and mission-led organization with opportunities for your growth and contributions
  • Wonderful Christian peers and a vibrant student population
  • Free Fitness Center membership
  • Free parking
  • Rich employee benefits

 

We invite you to Be Known at Oregon's Nationally Recognized Christian University!

  • George Fox has been transforming student lives for over 125 years.
  • Each day we look to broaden our future for generations to come.
  • We have alumni from 52 countries and all 50 states.
  • We invite you to become a steward of our dreams using your God-given gifts.

 

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