Administrative Assistant to the School of Medical Science

Essential Functions

• Greets and answers visitor questions or directs them to the appropriate person.
• Answer the telephone and provides information, takes messages, or routes the call to the appropriate individual. Retrieves program voice mail and responds or forwards as appropriate.
• Perform desktop publishing duties by creating and developing visual presentations for the Program.
• Design and draft general correspondences, memos, charts, tables, graphs, signs, etc. Proofread copy for spelling, grammar and layout, and makes appropriate changes.
• Serve as a recording secretary for assigned committee meetings. Ensure that all participants have a meeting agenda and remind attendees of meeting schedules. Attend meetings and takes, transcribes and distributes minutes.
• Organize, coordinate and schedule complex activities such as faculty/staff travel arrangements including itineraries, briefing materials, appointments, and arrangements for conferences and lodging. Follow-up and track purchase orders or expense reports involved.
• Deliver outgoing mail and pick up the incoming mail in the morning and in the afternoon. Open the mail, date stamp, and route mail to appropriate personnel.
• Maintains databases of student contact information and on-line calendar.
• Arrange meetings and special events (graduation, receptions, etc.) as needed by reserving meeting space, arranging food service (if needed) and working with the Facilities for room set-up (if needed).
• Utilize office and web-based software to facilitate communications with applicants, students, staff, and faculty.
• Work with the Director of Didactic Education to ensure all preparations, delivery, and evaluations are in order for learning activities conducted by guest lecturers and adjunct faculty.
• Works with the Admissions Coordinator, helping process applicant data.
• Organize and coordinate program alumni events.
• Perform other duties as may be assigned from time to time by the Program Director and Operations Manager.

Qualifications

• Strong interpersonal and communication skills
• Proficiency with MS Office software and Internet computing skills.
• Attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines.
• Exceptional organizational skills
• Enthusiastic about working in a collaborative environment

For Your Personal Well-Being We Offer:

• A beautiful and peaceful campus environment with areas to walk and coffee shops and restaurants close by
• A strong Christian vision and mission-led organization with opportunities for your growth and contributions
• Wonderful Christian peers and a vibrant student population
• Free Fitness Center membership
• Free parking
• Rich employee benefits

We invite you to Be Known at Oregon's Nationally Recognized Christian University!

George Fox has been transforming student lives for over 125 years.

Each day we look to broaden our future for generations to come.

We have alumni from 52 countries and all 50 states.

We invite you to become a steward of our dreams using your God-given gifts.

Our Purpose: To educate and inspire students to pursue God's calling.

**This position is subject to close at any time, regardless of the date on the posting.

Current Openings for Administrative Assistant to the School of Medical Science Jobs at George Fox University - Staff and Administrator