George Fox University - Staff and Administrator
  • 04-Jan-2022 to Until Filled (PST)
  • School of Theology
  • Newberg, OR, USA
  • DOE
  • Hourly
  • Part Time
  • Staff Position

George Fox University announces a .52 FTE staff position (administrative assistant) in the School of Theology. The position is a support staff person located in Newberg, Oregon. The selected candidate will report to the Director of the School of Theology. 25 hours per week July 15-May 14 annually.

Essential Functions:

  • Departmental hospitality. Interfacing effectively and courteously with faculty, students, parents, prospective students, and other visitors in-person, via email, and on the phone.
  • Purchase office supplies, schedule office equipment maintenance, and manage petty cash for the department.
  • Manage student employee budget process and report creation.
  • Coordinate & supervise student employees, including processing offer/new hire paperwork, monthly time sheets, documentation of hours and workers for faculty, and tracking earnings; supervise student employees, including delegating, coaching, and providing performance feedback.
  • Provide administrative support for departmental faculty and manage student employee assistants.
  • Manage and communicate faculty schedules. Additional associated clerical duties, mail, telephone, room and vehicle reservations, scanning, copying, faxing.
  • Manage and coordinate updates to the School of Theology webpages and social media sites.
  • Manage departmental marketing and informational media (print, video, and social media) interfacing with MARCOM, Department Director & student employees.
  • Design and draft general correspondences, memos, charts, tables, graphs, signs, etc. Proofread copy for spelling, grammar, and layout, and make appropriate changes.
  • Serve as a recording secretary for assigned committee meetings. Ensure that all participants have a meeting agenda and remind attendees of meeting schedules. Attend meetings and take, transcribe and distribute minutes.
  • Arrange meetings and special events (graduation, receptions, etc.) as needed by reserving meeting space, arranging food service (if needed) and working with the Facilities for room set-up (if needed).
  • Responsible for coordinating student recruitment activities, admissions events (Bruin Preview/Friday at Fox), and scholarship competitions.
  • Maintain databases of student contact information (prospective, current, and alumni) and on-line department calendars (faculty office hours, student employee hours, and department events etc.).
  • Answer the telephone and provide information, take messages, or route the call to the appropriate individual. Retrieve program voice mail and respond or forward as appropriate.
  • Perform other clerical duties as may be assigned from time to time by the Director of the School of Theology.

Minimum Requirements/Qualifications:

  • Strong interpersonal and communication skills.
  • Strong attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines.
  • 2 years of professional administrative support experience preferred; 2 years of college preferred.
  • High level of initiative and ability to work independently as well as enthusiastic about working in a collaborative environment with students.
  • Strong analytical and problem-solving skills.
  • Exceptional planning and organizational skills.
  • Superior oral and written communication skills and outstanding service orientation.
  • Demonstrated computer proficiency: including Google platform, Microsoft Office Suite (word processing and Excel), email, internet, data base, web, etc.
  • Proven track record of discretion and integrity in maintaining confidentiality.
  • Christian commitment and lifestyle consistent with the university's mission as described on our website.
  • Candidates should value an environment that reflects the diversity of God's kingdom, engages in global concerns, and connects culturally.

As a Christ-centered community, George Fox University is an institution that values diversity as an essential dimension of God's design for human communities. In seeking to become a more inclusive community, we especially encourage applications from individuals who can help us achieve our diversity goals.

For Your Personal Well-Being We Offer:

  • A beautiful and peaceful campus environment with areas to walk and coffee shops and restaurants close by.
  • A strong Christian vision and mission-led organization with opportunities for your growth and contributions.
  • Wonderful Christian peers and a vibrant student population.
  • Free Fitness Center membership.
  • Free parking.
  • Employee benefits.

We invite you to Be Known at Oregon's Nationally Recognized Christian University!

George Fox has been transforming student lives for over 125 years.

Each day we look to broaden our future for generations to come.

We have alumni from 52 countries and all 50 states.

We invite you to become a steward of our dreams using your God-given gifts.

**This position is subject to close at any time, regardless of the date on the posting.

George Fox University - Staff and Administrator
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