George Fox University - Staff and Administrator
  • 30-Sep-2019 to 29-Nov-2019 (PST)
  • Advancement
  • Newberg, OR, USA
  • $34,380-$40,399
  • Hourly
  • Full Time
  • Staff Position

Position Summary:  The Advancement Operations Specialist Systems leads the quantitative arm of front line Advancement Operations. This person is a vital member to the advancement team, considered the key asset to efficient gift processing, reporting, process automation, and system administration. The AOS Systems reports to the Director of Advancement Operations and fulfills critical functions for the Department of Advancement.  The ideal candidate will build working relationships with internal team members, as well as work closely with outside departments such as Finance, to ensure accurate donation management and innovation. The ideal candidate will demonstrate commitment to delivering quality work with a passion for details and process improvement, as well as accurate and timely gift entry & reports.

Essential Responsibilities:

  • Manage all gift entry processes using the University database, PeopleSoft, with efficiency and accuracy. This includes pledge commitments, outright gifts, and planned giving, as well as future ways of giving not yet used by the University.
  • Act as University expert for Blackbaud's Fundraising Performance Management platform (formerly known as Reeher), training internal customers on its use, as well as finding ways to improve reporting and management.
  • Continuously improve efficiency to reduce financial costs to the University and improve the overall donor gift process and donor identification through various types of automation.
  • Create new constituents as needed; research and maintain donor giving data.
  • Work closely with the Advancement Operations Specialist Services to find new ways to process letters and tax receipts for donations and send in a timely manner.
  • Assist with the department's understanding of its constituents and works collaboratively with staff to develop strategies identify quantity metrics for the advancement of the organization's goals.
  • Support the development and maintenance of daily, monthly, and annual audits to ensure complete accuracy in processing and data integrity.
  • Coordinate with Finance for reconciliations and gift/pledge processes.
  • Maintains the accuracy of the campus database with daily updates of address and biographical information for all constituents except employees and students (e.g. alumni, foundations, donors, etc).
  • Follow department policies and procedures; adhere to industry best practices and IRS regulations.
  • Work with senior student employee(s) who will assist with gift entry
  • Maintain strict confidentiality and adhere to donor privacy requests and FERPA compliance at all times.
  • Provide customer service to both internal stakeholders and donors to enhance the giving experience; communicates effectively and courteously with others, including employees, students, donors, and the public.
  • By actions, words and lifestyle, be a Christian role model to students, whether through casual contact or in a formal supervisory role.

Secondary Responsibilities:

  • Backup for creating, querying, and exporting mailing lists for membership, major gifts, grants, events, annual programs, and campaigns.
  • A willingness to cross-train with the AOS Services, when appropriate
  • Other duties as assigned.

Minimum Qualifications:

  • Bachelor's degree and 3 years of successful work experience in gift processing and/or advancement functions; or equivalent combination of University education and work experience.
  • Curiosity and willingness to learn & grow
  • Excellent ability to identify and solve problems efficiently.
  • Ability to work under pressure and manage multiple tasks simultaneously.
  • Exceptional ability to work independently yet collaborate effectively on cross-functional projects.
  • Discretion with confidential materials.
  • Ability to communicate effectively. Ability to connect with a wide spectrum of people. Has an attitude and spirit of teamwork, respect, and customer service.
  • Effective interpersonal, analytical, and organizational skills.
  • Outstanding computer literacy and data management skills.
  • Evangelical Christian commitment and lifestyle consistent with the University's mission as described on our website. 
  • Appreciation for an inclusive environment that values diversity, engages in global concerns, and connects culturally.

Preferred Qualifications:

  • Competency in SQL, R, VBA, and/or Tableau
  • Demonstrated experience with ongoing project management.
  • Experience working with PeopleSoft software or other large relational database.
  • Working knowledge of higher-ed focused non-profit fundraising.

As a Christ-centered community, George Fox University is an institution that values diversity as an essential dimension of God's design for human communities. In seeking to become a more inclusive community, we especially encourage applications from individuals who can help us achieve our diversity goals.  

For Your Personal Well-Being We Offer:

  • A beautiful and peaceful campus environment with areas to walk and coffee shops and restaurants close by
  • A strong Christian vision and mission-led organization with opportunities for your growth and contributions
  • Wonderful Christian peers and a vibrant student population
  • Free Fitness Center membership
  • Free parking
  • Rich employee benefits

We invite you to Be Known at Oregon's Nationally Recognized Christian University!

George Fox has been transforming student lives for over 125 years.

Each day we look to broaden our future for generations to come.

We have alumni from 52 countries and all 50 states.

We invite you to become a steward of our dreams using your God-given gifts.

Our Purpose: To educate and inspire students to pursue God's calling.

 **This position is subject to close at any time, regardless of the date on the posting.

George Fox University - Staff and Administrator
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