STAFF & ADMINISTRATOR - George Fox University
  • 09-Jun-2017 to 07-Jul-2017 (PST)
  • IDEA Center
  • Newberg, OR, USA
  • $29,785 to $35,000
  • Full Time
  • Staff Position

Vacation; sick leave; holidays; medical, dental, life, disability insurance; retirement plan; and tuition remission.

We May Have Just What Your Are Dreaming Of For Your Future!

We are searching for a collaborative and dynamic office coordinator to oversee the administrative duties of the IDEA Center.  The Center's purpose is to coach students to Initiate the next steps toward their future goals, Discover their vocational calling, Engage in academic and experiential opportunities, so they Achieve exceptional life outcomes.  As the Office Coordinator for the IDEA Center, you assist our team of Career and Academic Planning experts as we help students recognize their God-given uniqueness, maximize their learning, and develop life-long career skills.


Here are some of the gifts we are searching for:

COLLABORATOR:   Strong and clear communicator, consistent listener, contributor of new ideas and a gregarious, personable individual.

ORGANIZATIONAL POWERHOUSE: A quick pragmatic thinker who clearly sees and values the relationships between people and time; a person of good acumen.

INSPIRATIONAL: Brings out the best in others, a welcome partner in building relationships with students, university employees, and the community.

HUMBLE: Emotionally intelligent, not afraid to ask for help, can admit new learning is needed, willingly accepts/acts on feedback and recognition.


How we need you to apply your gifts:

  • Extend strong customer service to a broad range of constituents.
  • Manage the IDEA Center office and triage workflow to ensure an excellent experience for students, employers, faculty and staff.
  • Provide administrative support to the Director and professional staff; including, but not limited to, data entry, data tracking and collection, creating surveys, and report compilations.
  • Support university interdepartmental events such as Genesis, Exodus, expos, and on-campus recruitment. This includes advertising, logistical planning, and execution for IDEA Center signature events, including a campus-wide Career Fair and informational sessions throughout the year.
  • Partner with Admissions to deliver a daily overview of IDEA Center services to prospective students and parents on twice daily campus tours.
  • Compile and submit Daily Bruin announcements for IDEA Center events and programming in a timely manner.
  • Act as point of contact with outside employers and discern how to best facilitate their recruiting needs (i.e. online job posting, informational session, on-campus interviews, Career Fair, etc). Coordinate logistics and communications with on-campus recruiters.
  • Daily management of vetting, approving and updating of job/internship postings in the Handshake system
  • Maintain current knowledge in the basics of career and academic planning services and resources.
  • Hire, train, supervise, and evaluate 5-6 student employees; set schedules, assign workload, and maintain a professional, service-oriented working environment.
  • Maintain knowledge of Microsoft Office Suite, Google, PeopleSoft, and Handshake; Monitor use of technology and equipment for all office users.
  • Manage office supplies, purchasing and monthly reconciliation of department credit/cash accounts.
  • Attend and contribute to staff meetings; record action items and send to team.
  • By actions, words and lifestyle, be a Christian role model to students, whether through casual contact or in a formal supervisory role.


 Minimum Requirements/Qualifications:

  • High School diploma or equivalent required, bachelors perferred
  • A minimum two years of experience in a customer-focused environment, serving student preferred
  • Ability to reason, respond effectively, and build rapport with others while handling multiple responsibilities in a fast-paced environment.
  • Effective decision-making, problem-solving, and goal-setting skills.
  • Strong organizational and record-keeping skills.
  • Proficiency with technology: MSO Suite, Google. PeopleSoft experience preferred, not required.
  • Accuracy with data entry/processing.
  • Demonstrated ability to work individually and as a team member.
  • Excellent written and verbal communication skills with a strong command of grammar for proofing and editing. Bilingual Preferred.
  • Flexibility and availability for some evening and weekend work, including large university events.
  • Integrity in keeping a high degree of confidentiality.
  • Ability to communicate effectively in English, orally and in writing, including on telephone, and to understand and follow instructions.
  • Christian commitment and lifestyle consistent with the university's mission as described on our website. 
  • Value an environment that reflects the diversity of God's kingdom, engages in global concerns, and connects culturally.  


For Your Personal Well-Being We Offer:

  • An unmatched Christian community environment where you will Be Known.
  • A gorgeous campus environment with coffee shops and restaurants within walking distance.
  • Free fitness center access, beautiful walking and jogging trails and indoor and outdoor tracks.
  • Strong Christian vision/mission led organization with opportunities for your growth and contributions.  
  • Wonderful peers and students who will become like family.
  • Generous vacation/sick leave, holidays, medical/dental/life/disability insurance.
  • Retirement plan contribution match.
  • Tuition remission.
  • Free parking.
  • Starting salary commensurate with your experience.


We invite you to Be Known at Oregon's Nationally Recognized Christian University!

George Fox has been transforming student lives for over 125 years.

Each day we look to broaden our future for generations to come.

We have alumni from 52 countries and all 50 states.

We invite you to become a steward of our dreams using your God-given gifts.

Our Purpose: To educate and inspire students to pursue God's calling.


*This position may close at any time, regardless of the date listed on the advertisement.

STAFF & ADMINISTRATOR - George Fox University
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